Managing your site content

Created by Sloane DellOrto, Modified on Wed, 05 Mar 2014 at 05:33 PM by Sloane DellOrto

Digital Deployment websites are built on a Content Management System, or CMS, framework. This allows you to create a lot of content and have the system keep track of it all for you ... but sometimes it's hard to find something specific just using the search feature. And what if you want to actually make changes to a bunch of posts?

Manage Content

The Manage Content area is split into three different tabs with different capabilities: Manage content, Advanced, and Manage Comments. You get to the Manage Content area by going to Commands bar > Manage content.

The Manage content tab

The Manage Content tab has 5 basic search criteria to help you perform a search for a particular post. Each criteria helps you narrow your search by performing a different function. If you just created a post and forgot to tag it to a navigation term, this is the tab for you.

Tagged to navigation term: This allows you to narrow your search to a specific nav term.
Post type: Narrow your search to posts of a specific type.
Status: Narrow your search by posts that are archived or not archived.
Last edited by me: Narrow your search to posts that only you created.
Has keywords: Narrow your search based on keywords contained in the posts. The titles of posts will be weighted greater than the body content, so search for the title if you can.

Fill in the particular search criteria for the post you are looking for and click “apply” to set the filter(s). Note that you can combine filters, for example to search for something "tagged to navigation term" and posted by "me."

To edit from this screen, use the “edit” button to the left of the post title. Once you complete editing and save, you'll be brought back to the Manage Content area.

The Advanced tab

The Advanced tab allows you to do more narrowed filtering of your content. It also allows you to make changes to multiple posts at one time.

For example, if you want to find all of your posts tagged to "Contact Us" and also add them to the "About Us" navigation term – then Bulk Operations is the way to go. It's also great for changing post types of multiple posts.

Adjust the Filters to help narrow your search to a specific post type, or in this case the navigation term "Contact us," then click Apply.

All of the posts tagged to the section you're looking for will appear below the filters. Click the box to "select all" at the top of the list on the left. If there are more rows than you can see on the page, a message will appear asking if you'd like to "Select all rows." You would.

In the green area, choose the operation (action) you'd like to perform on all the posts you've selected (see arrow below). For this example, choose "Modify Node Taxonomy Terms" and then click the “execute” button.

On the next page, choose the Add the selected terms radio button, then scroll down and select the navigation term that you want to add. (For this example you would choose the About us term, as all these posts are already tagged to Contact Us.)

Scroll to the bottom of the page and click Next, then confirm on the next page.

Bulk operations can be used for many things in addition to adding/removing Navigation terms. You can change the author of a post (for example, you might want to change all posts authored by admin to another author); another handy use is to publish a pile of posts sitting in unpublished mode, all at once.

Note: be aware that it is easy to make mistakes that take awhile to unwind, so be sure to be alert when using bulk operations. We do not recommend ever using the delete option with bulk operations unless you are absolutely positively 100% sure you want to delete posts in bulk. Deleted posts cannot be recovered without help from us, and it will mean overwriting your site with the previous night's backup ... losing any changes that have been made since then.

Using Advanced mode to change post type

After filtering for the content you're looking for, and selecting "Modify node taxonomy terms," click the Execute button.

Choose the option to "replace terms within same vocabulary" and then choose a different post type, scroll down and click "next." Confirm and you're all done!